Invoice automation for SMEs that are still copy-pasting from spreadsheets
Stop your finance team from generating, formatting and chasing invoices by hand every month. Zeroflowers builds invoice automation that connects your CRM, accounting tool and inbox - so invoices are created from real data, sent on schedule, and reconciled automatically when payment lands.
Why finance teams burn 30+ hours a month on invoicing
- Invoices are typed manually from CRM deals, contracts or spreadsheets - and the data drifts.
- PDFs are rebuilt in Word every cycle just to keep formatting consistent.
- Late-payment chasing is ad-hoc - or simply forgotten - until cash flow tightens.
- Stripe, GoCardless or bank statements are reconciled manually against accounting software.
- Every recurring or milestone invoice is a calendar reminder rather than a workflow.
What an invoice automation build looks like
- Bulk PDF invoice generation from CRM, ERP or spreadsheet data via our Paperless engine.
- Two-way sync with Xero, QuickBooks, FreeAgent, Rivile or your existing accounting stack.
- Stripe / GoCardless / bank webhooks that mark invoices paid in real time.
- Automatic dunning flows: friendly reminder, firm reminder, escalation - on your schedule.
- VAT, multi-currency, and per-client templating handled in one place.
“Automated compliance and document workflow for a marketplace with hundreds of monthly contractors - HR went from a full week of work to minutes.”
Read the case studyCommon questions
How fast can you ship invoice automation?
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An MVP that generates and emails branded PDF invoices from CRM data typically ships in 2-3 weeks. A full build with payment reconciliation and dunning flows usually lands inside 4-6 weeks.
Will this work with our existing accounting software?
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Yes. We routinely integrate with Xero, QuickBooks, FreeAgent, Sage, Rivile and Apskaita5. If your accounting tool exposes a REST API or webhook, we can integrate.
Can you handle multi-currency and VAT?
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Yes - templates support multi-currency, country-specific VAT rules, EU reverse charge and bilingual invoice copy. We've shipped invoice automation for Baltic, Polish and UK businesses.
Do we own the system?
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Completely. The code, templates and integrations are yours. There are no per-invoice fees and no SaaS subscriptions from Zeroflowers - you pay for the build and optional support.
Can it just send the chasing emails?
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Yes. We can deploy a lightweight version that only handles automated reminders and reconciliation if you already have invoice generation sorted.
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