Document Workflow Studio

Document workflow automation for businesses tired of re-keying, copy-paste and audit fire drills

Zeroflowers ships end-to-end document workflows: ingestion, AI extraction, validation, multilingual generation and audit dashboards. The same 5-stage pipeline applied to your customs declarations, HR onboarding, compliance packs or monthly reports - powered by our own Paperless engine. We don't sell SaaS subscriptions. We ship workflows you fully own.

The Problem

Most teams waste 40% of their week on work a script could do

Operations staff manually copy data between CRM, accounting and email tools.
Finance teams generate invoices and reports by hand every month.
Support teams answer the same questions every day instead of focusing on hard cases.
HR chases acknowledgements, training completions and compliance signatures across spreadsheets.
Sales teams forget to follow up because the workflow lives in someone's head.

What We Automate

Five concrete services. Real outcomes you can measure.

Every engagement starts with the same question: where is your team doing the same thing more than 10 times a week? Then we automate it.

Document ingestion & routing

Inbox monitors, n8n workflows and CRM/TMS matching that pull every incoming PDF, scan or photo into one Golden Thread of evidence - and route it to the right job, project or compliance bundle.

Inbox + drive monitors that match each incoming doc to a job in CargoWise / Procore / your CRM
Mobile-photo capture for site, depot and driver workflows
n8n / Temporal pipelines that survive volume, retries and partial failures
Single Golden Thread store - no more SharePoint vs email vs WhatsApp

Document assistance agents (extraction & Q&A)

One stage of the workflow: agents that read your contracts, leases, customs scans and policy libraries and return structured fields with cited page references - not a chatbot.

Cited extraction from blurry mobile photos and tilted scans
Lease / contract clause lookup ('find every break clause that triggers in 2026')
Multilingual policy Q&A with full audit log per question
Tool use: agent calls your CRM / TMS / SQL DB during extraction for cross-checks

Validation & business logic

3-way matches, policy checks, expiry tracking and duty-holder rules. Errors flagged before they reach the border, the auditor or the customer - not after.

3-way match: Invoice vs Packing List vs Bill of Lading
Sub-contractor insurance / training expiry tracking with renewal reminders
Building Safety Act gateway readiness checks
Per-rule audit trail showing exactly why each item passed or failed

Document generation (Paperless)

Our own engine renders branded PDFs at scale - invoices, contracts, certificates, customs declarations, gateway packs - from CSV or REST API.

Bulk generation from CRM, spreadsheet or scheduled job
Compliance certificates and gateway packs at scale
Templated proposals and contracts with merge fields
AI-assisted template building, schemas and reusable data entities

Audit & governance dashboards

Immutable per-document trail showing exactly where every value came from. Audit-ready for HMRC, the BSR, ISO and your customers - in minutes, not weeks.

Per-field provenance: page + pixel of the original source
Statutory retention with one-click export for inspectors
Per-rule pass/fail history for every workflow run
Single dashboard across the whole document workflow

Workflow automation glue + free audit

Self-hosted n8n, Temporal or pure-code workflows that connect your CRM, accounting, email and tools - the connective tissue between document workflow stages. Free 30-minute audit before any commitment.

Self-hosted n8n with backups, monitoring and alerting
Stripe / Shopify / WooCommerce → invoicing → CRM → reporting
ROI estimate for each workflow candidate before we build
Honest answer if a problem doesn't need a custom workflow

Proof

Real automations, shipped for real businesses

We've built automations across compliance, document workflow, ecommerce and reporting. A few of the companies that trust Zeroflowers:

Keliu

Automated internal compliance, training and document workflow. HR reclaimed 80+ hours per month and passed an external audit with zero findings.

Nord HMS

Replaced a week of manual HR document work with a one-click multilingual workflow. Passed external audit with zero findings.

Ideal

Custom-built document workflow for real-world processes - owned by the client, no monthly platform fees, no vendor lock-in.

Process

From audit to live automation in weeks

1. Free audit (30 minutes)
Robert personally maps your repetitive workflows, identifies the highest-ROI automation candidates, and gives you an honest recommendation - even if that recommendation is 'don't automate this yet'.
2. Scoped proposal in 3 business days
Fixed scope, fixed price, fixed timeline. You see exactly what we'll build, which tools we'll integrate, and what the expected hours saved per month look like.
3. MVP automation live in 2 weeks
We build the smallest version that delivers real value, deploy it into your stack, and get your team using it. You start seeing time savings immediately.
4. Iterate, expand, hand off
Once the first workflow is paying for itself, we extend it - more workflow stages, more integrations, more edge cases. You own all the code. Optional ongoing support.

Industries

Where we've shipped automations

Construction & infrastructure (compliance, training, document automation)
Professional services (proposals, invoicing, client portals)
Ecommerce (order processing, inventory sync, customer support)
Healthcare & HMS (record handling, reporting, scheduling)
Logistics (route optimization, document automation, tracking)
SaaS & startups (back-office automation, data pipelines)

FAQ

Common questions

What is a document workflow and how does it work?

A document workflow is an end-to-end pipeline that takes documents from inbox to compliant output without anyone re-typing data. It has 5 stages: ingestion (capturing and routing incoming docs), extraction (document assistance agents pulling structured fields with cited page references), validation (3-way matches, policy checks), generation (Paperless rendering the final compliant PDF, multilingual from one source) and audit (an immutable dashboard). We map your existing process, identify the highest-ROI workflow to ship first, then build it into your existing tools.

How is a document workflow different from Zapier, Make.com or a chatbot?

Zapier, Make.com and n8n connect APIs but can't reliably read messy documents. A chatbot can read one document but needs a human to copy-paste each one. A Zeroflowers document workflow combines both: cited extraction from blurry scans, integrated validation against your CRM/TMS, multilingual Paperless output and an audit trail - running 24/7 with no human in the loop on the happy path.

How long does it take to ship an automation?

Most automations ship in 2 to 6 weeks depending on complexity. We start with a free 30-minute audit and deliver an MVP automation within the first 2 weeks so you start seeing results immediately.

Do you only work with companies in Lithuania?

No. We're based in Lithuania but work with clients across the EU, UK and remotely worldwide. We operate in English, Lithuanian and Polish.

What kind of ROI can I expect?

Most clients recover the cost of an automation project within 3 to 6 months through saved labour hours alone. One client's HR team reclaimed 80+ hours per month after we automated their compliance and document workflow.

Will I own the automation or am I locked in?

You own everything we build - the code, integrations and configurations. No monthly platform fees from us. We charge for the build and optional ongoing support.

Get Started

Stop doing the same work twice. Let's automate it.

Book a free 30-minute audit with Robert. We'll map your highest-ROI automation opportunities and tell you exactly what to do next - whether you hire us or not.

Audit hosted by Robert Gilevich, Founder. Reply within 1 business day.

Document workflow automation for businesses tired of re-keying, copy-paste and audit fire drills

Most teams waste 40% of their week on work a script could do

Operations staff manually copy data between CRM, accounting and email tools.

Finance teams generate invoices and reports by hand every month.

Support teams answer the same questions every day instead of focusing on hard cases.

HR chases acknowledgements, training completions and compliance signatures across spreadsheets.

Sales teams forget to follow up because the workflow lives in someone's head.

Real automations, shipped for real businesses

We've built automations across compliance, document workflow, ecommerce and reporting. A few of the companies that trust Zeroflowers:

Keliu

Automated internal compliance, training and document workflow. HR reclaimed 80+ hours per month and passed an external audit with zero findings.

Nord HMS

Replaced a week of manual HR document work with a one-click multilingual workflow. Passed external audit with zero findings.

Ideal

Custom-built document workflow for real-world processes - owned by the client, no monthly platform fees, no vendor lock-in.

Where we've shipped automations

Construction & infrastructure (compliance, training, document automation)

Professional services (proposals, invoicing, client portals)

Ecommerce (order processing, inventory sync, customer support)

Healthcare & HMS (record handling, reporting, scheduling)

Logistics (route optimization, document automation, tracking)

SaaS & startups (back-office automation, data pipelines)

Document workflow automation for businesses tired of re-keying, copy-paste and audit fire drills

Most teams waste 40% of their week on work a script could do

Five concrete services. Real outcomes you can measure.

Document ingestion & routing

Document assistance agents (extraction & Q&A)

Validation & business logic

Document generation (Paperless)

Audit & governance dashboards

Workflow automation glue + free audit

Real automations, shipped for real businesses

From audit to live automation in weeks

1. Free audit (30 minutes)

2. Scoped proposal in 3 business days

3. MVP automation live in 2 weeks

4. Iterate, expand, hand off

Where we've shipped automations

Common questions

What is a document workflow and how does it work?

How is a document workflow different from Zapier, Make.com or a chatbot?

How long does it take to ship an automation?

Do you only work with companies in Lithuania?

What kind of ROI can I expect?

Will I own the automation or am I locked in?

Stop doing the same work twice. Let's automate it.

Document workflow automation for businesses tired of re-keying, copy-paste and audit fire drills

Most teams waste 40% of their week on work a script could do

Five concrete services. Real outcomes you can measure.

Document ingestion & routing

Document assistance agents (extraction & Q&A)

Validation & business logic

Document generation (Paperless)

Audit & governance dashboards

Workflow automation glue + free audit

Real automations, shipped for real businesses

From audit to live automation in weeks

1. Free audit (30 minutes)

2. Scoped proposal in 3 business days

3. MVP automation live in 2 weeks

4. Iterate, expand, hand off

Where we've shipped automations

Common questions

What is a document workflow and how does it work?

How is a document workflow different from Zapier, Make.com or a chatbot?

How long does it take to ship an automation?

Do you only work with companies in Lithuania?

What kind of ROI can I expect?

Will I own the automation or am I locked in?

Stop doing the same work twice. Let's automate it.