Compliance document automation: audit packs, sub-contractor docs, policy briefs
Audit prep should not be a fire drill. Paperless generates compliance documents - audit packs, sub-contractor compliance briefs, training records, policy acknowledgements - on demand from your HRIS, project management tool or compliance database. Audit-ready in minutes, multilingual, with full version history.
Where compliance gets painful
- External audits trigger weeks of document gathering across SharePoint, email and shared drives.
- Sub-contractor compliance docs (insurance, certifications, RAMS) tracked in spreadsheets that go stale.
- Policy updates require re-issuing dozens of bilingual briefs.
- Training records and certificates exist as scanned PDFs nobody can search.
- When something goes wrong, there's no clear audit trail of what was sent to whom.
What we automate
- On-demand audit pack generation - pull every relevant doc into a single ZIP with one click.
- Sub-contractor onboarding with auto-reminders for expiring documents.
- Policy acknowledgement flows: generate, send, track signature, log.
- Multilingual policy briefs from one source of truth.
- Per-employee, per-document audit log retained for the statutory period.
Every document automation we ship runs on Paperless - our in-house engine, also available as a standalone product. Build templates with AI assistance, generate branded PDFs from CSV or your REST API, and scale monthly output based on your plan. Free to start.
- AI template builder that turns sample documents into editable starting layouts
- Visual no-code template editor your team can edit without a developer
- REST API for on-demand generation from any system
- CSV batch generation within your plan's monthly document limit
- Free tier - no credit card required
“Automated internal compliance, training and document workflow. HR reclaimed 80+ hours per month and the team passed an external audit with zero findings.”
Read the case studyCommon questions
Will this satisfy ISO / industry-specific audits?
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Paperless gives you the document trail and version history auditors look for. We've shipped solutions used in ISO 9001, construction H&S and maritime audits.
Can it track expiring certifications?
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Yes - automatic reminders for expiring sub-contractor or staff certifications, with escalation if they aren't renewed.
Where is the data stored?
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Paperless can be hosted in EU regions, with optional self-hosting for clients with strict data residency requirements (defence, finance, healthcare).
Is there an audit log of who got what document?
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Yes - generation history can record timestamp, user, recipient and source data reference for compliance reviews.
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